Description:

- Provide full administration and support to the management
- Manage complex executive calendars, meetings, appointments, and business priorities.
- Coordinate management, owner, property, and external stakeholder meetings, including agendas, documents, minutes, and follow-up actions.
- Act as a key coordination point between the Executive, Corporate Office functions, General Managers, and business partners.
- Prepare executive correspondence, presentations, reports, briefing materials, and other business documents.
- Coordinate domestic and international travel, itineraries, accommodation, transportation, and related arrangements.
- Handle confidential corporate, employee, owner, and executive information with a high level of discretion.
- Monitor key action items and proactively follow up with relevant stakeholders to ensure timely completion.
- Support special projects, executive events, management activities, and ad hoc assignments as required.

Qualifications:

- Bachelor’s degree in Business Administration, Management, Engineering, or a related field.
- Minimum 3-5 years of experience as an Executive Secretary, Personal Assistant (PA), or in a similar administrative role.
- Candidates with an engineering background or experience working as a PA/Executive Assistant in an engineering, construction, or technical company are preferred.
- Strong organizational, coordination, and time-management skills.
- Excellent communication and interpersonal skills, with the ability to coordinate with senior management, internal departments, and external parties.
- Good command of written and spoken English.

Education:

Bachelor

Years of experience:

3-5

Number of positions:

1